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Ordering copies

Ordering copies

Copies for non-commercial research or private study

Those undertaking private or non-commercial research can obtain copies of certain documents subject to copyright, other legislation and depositor restrictions

All copying of material in the collections will be carried out by members of Archive and Picture Library staff or by external contractors if required.

We do not allow researchers to make copies with their own equipment (e.g. cameras, phones, etc.).

An item is deemed suitable for copying if:

  • It is in good condition and in a format suitable for copying
  • It has no copying restriction placed on it by the depositor
  • It does not contain sensitive personal data as defined by the Data Protection Act 1998

UK Copyright law applies to the copying of any document or work in the Institute's collections.

We can provide copies of items in copyright without seeking the permission of the copyright owner only if they are for non-commercial research / private study.

Researchers will need to complete a copyright declaration form agreeing to this and pay a fee to defer copying costs before any copies are despatched.

Items which cannot be copied

  • If the reference number ends in a MJ eg MS 100/4;MJ
  • If the item is marked in the catalogue as a Photocopy or Xerox or Microfilm

Type of copies offered

  • We can supply scans or photocopies of unbound documents up to A3 in size
  • Larger documents and bound volumes will be scanned or photographed as appropriate.

Ordering copies

  • Please note that as we are a small team it can take around 10 working days to process a copy order.

The Institute will consider requests to provide copies of documents for lodgement in other repositories for research use.

Publication and commercial use

Find out about using our collections in your work.