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Ordering copies

Ordering copies

Copies for non-commercial research or private study

Those undertaking private or non-commercial research can obtain copies of certain documents subject to copyright, other legislation and depositor restrictions

All copying of material in the collections will be carried out by members of Archive and Picture Library staff or by external contractors if required.

An item is deemed suitable for copying if:

  • It is in good condition and in a format suitable for copying
  • It has no copying restriction placed on it by the depositor
  • It does not contain sensitive personal data as defined by the Data Protection Act 1998

UK Copyright law applies to the copying of any document or work in the Institute's collections.

We can provide copies of items in copyright without seeking the permission of the copyright owner only if they are for non-commercial research / private study.

Researchers will need to complete a copyright declaration form agreeing to this and pay a fee to defer copying costs before any copies are despatched.

Items which cannot be copied

  • If the reference number ends in a MJ eg MS 100/4;MJ
  • If the item is marked in the catalogue as a Photocopy or Xerox or Microfilm

Type of copies offered

  • We can supply PDF scans or photocopies of unbound documents up to A3 in size
  • Larger documents and bound volumes will be scanned or photographed as appropriate.

Ordering copies

  • Please note that as we are a small team it can take around 10 working days to process a copy order.

The Institute will consider requests to provide copies of documents for lodgement in other repositories for research use.

Making copies during a research visit

Archive visitors may make copies using their own equipment (camera, phones) of items in the archive collection (subject to copyright / other legislation / depositor agreement / conservation considerations) for private / non-commercial research subject to completion of a copyright form.

Visitors may make copies of items up to A3 is size with 5% of diaries / journals / accounts / unpublished narratives included in this.

Camera / phones must be silent, no flash and SLRs, tripods and 'mini-pods' or other equipment are not permitted.

There is a £5.00 charge for a photography permit.

Publication and commercial use

Find out about using our collections in your work.